DEFINITION

Performs a variety of professional, technical, confidential and analytical human resources functions including recruitment, testing and selection, classification and compensation, labor relations support, workers' compensation coordination, fringe benefits' administra-tion, risk management, manages the day-to-day activities of the City's Human Resources Department; performs other duties as required.

DISTINGUISHING CHARACTERISTICS

The Human Resources Analyst provides analytical support and consulting services to City departments related to all aspects of human resources activities. Incumbents work independently in the completion of assigned tasks and are expected to exercise con-siderable judgment in working within the scope of their authority.

SUPERVISION RECEIVED/EXERCISED

Direction is provided by the Assistant City Manager, however assignments may be re-ceived from the City Manager or other management staff. Incumbents provide lead su-pervision to Human Resources' administrative support staff.

ESSENTIAL DUTIES

Duties may include but are not limited to the following:

Confers with departments regarding recruitment requests; arranges for temporary work-ers and outside contractors as needed; prepares position announcements, places ads, develops and administers a variety of selection tests including applicant screening, writ-ten examinations, assessment centers and interview panels.

Performs job audits and analyses of individual positions, classes, and series of classes; prepares and revises class specifications; oversees and conducts salary and fringe benefit surveys, analyzes data and make recommendations; prepares study and im-plementation reports; prepares agenda items for the City Council.

Conducts or coordinates a variety of processes related to employment including refer-ence and driver's license checks, polygraphs, psychological testing, pre-employment medical exams, fingerprinting, and background investigations making recommendations to the hiring authority based on the findings.

Acts as liaison with workers' compensation carrier; completes and processes workers' compensation reports in a timely fashion, tracks employees' time off work and work status, assists with claims' management and addresses safety, training and risk man-agement issues.

Plans and conducts new employee orientations providing information regarding benefits and policies.

Sets-up employee in Human Resources Department and on the payroll utilizing special-ized a Human Resources and Payroll software program.

Administers employee and retiree fringe benefits programs including medical, dental, vi-sion, life insurance, disability, retirement, COBRA, and a variety of other programs; devel-ops materials to inform employees, retirees and their dependents of benefit plans; organ-izes and handles annual open enrollment for the medical plans and special fringe benefit informational meetings and events; manages leaves-of-absence in compliance with the FMLA and CFRA; processes long-term disability claims and disability retirements.

Assists with the investigation of discrimination and sexual harassment complaints and employee grievances, according to established procedures and in compliance with applicable laws.

Collects and analyzes statistical data; conducts research, and special projects as as-signed; prepares a variety of correspondence and reports; updates human resources-related information on the City's website, intranet and fringe benefits website

Provides lead supervision and training to human resources' support staff.

Coordinates training-related activities, including safety training.

Represents Human Resources Department at meetings as assigned.

Responds to and provides guidance on sensitive human resources issues; interprets hu-man resources policies and procedures; provides guidance on risk management issues; responds to requests for information and assistance from employees, management, out-side agencies and the public.

Provides support for labor negotiations activities; drafts contract language; performs re-search related salary and benefit analysis; implements the Human Resources-related di-rectives in the approved Memorandums of Agreement with the bargaining units and in the approved City budget.

Coordinates human resources functions with payroll activities; ensures accurate mainte-nance of personnel transactions and status; maintains confidential personnel records.

Manages the Human Resources Department's Records' Retention Program; updates and maintains the City's classification and compensation plan.

Stays abreast of new trends, new or revised legislation, and innovations in the field of human resource management and makes policy and procedure recommendations for improvements, changes and legal compliance.

QUALIFICATIONS

Experience/Education

Sufficient experience and education to successfully perform the duties of the Human Resource Analyst. A typical way of obtaining the required qualifications is to possess the equivalent of a Bachelor's Degree in Public or Business Administration or a closely related field from an accredited college or university and three years of increasingly re-sponsible human resources management experience, preferably for a public agency. Seven years of closely-related public sector human resources management experience may be substituted for the specified education.

Knowledge/Skill/Ability

Knowledge of fundamental principles and practices of public human resources admini-stration; current relevant federal and state laws and regulations related to human re-sources; techniques and methods for recruiting and testing in the public sector; basic workers' compensation law and procedural requirements as they relate to claims processing and management; fringe benefit program administration and requirements including COBRA and HIPAA mandates; performance management systems; understanding of the principles of public sector employer-employee relations in California; laws governing workplace safety issues; techniques and methodologies for conducting research and surveys; statistical concepts and methods; modern office procedures, equipment, and computer software applications.

Skill to type at a minimum rate of 50 words per minute from clear, legible copy; take accurate minutes at meetings; prioritize and manage multiple projects.

Ability to perform a variety of professional, technical, confidential and analytical human resources functions; oversee and manage a City personnel program with minimal guid-ance and supervision; communicate effectively orally and in writing to gather information, explain policies or procedures and to persuade others to accept or adopt recom-mendations; interact tactfully and effectively with others at all levels of the organization, as well as with individuals from outside City service; exercise independent judgment, discretion, initiative and political awareness; maintain confidentiality of sensitive information and comply with legal requirements; identify significant human resources issues and formulate reasonable conclusions and effective solutions; prepare narrative reports and recommendations clearly, concisely, logically and convincingly; comprehend and draw inferences from written material; collect, compile, analyze and evaluate data ra-tionally and impersonally; establish and maintain effective working relationships with employees, managers, outside agencies and the public; make effective presentations to groups; work effectively and manage projects under deadline pressure; conduct investi-gations, determine methodologies, and obtain basic data necessary to evaluate solu-tions to complex problems and issues with multiple variables; review or check the work product of others; operate a computer using word processing, applicant tracking and spreadsheet software applications; learn and implement new technology; oversee a va-riety of activities related to human resources functions; interpret and apply a variety of human resource rules, laws, and policies with good judgment; take responsibility and exercise good judgment in recognizing scope of authority; keep supervisor or manager informed of important issues; maintain a variety of personnel records and files in com-pliance with laws and regulations; prepare clear, concise, and accurate records and reports; provide lead supervision, training and leadership to assigned staff.

Working Conditions

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneel-ing, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in the prepara-tion of correspondence, minutes, reports, and forms using a computer keyboard. Addi-tionally, the position requires near vision in reading applications, tests, correspondence, and reports, and using the computer. Acute hearing is required when providing phone and counter service and taking minutes at meetings. The need to lift, drag, and push files and computer reports weighing up to 25 pounds also is required. The incumbent works in an environment of frequent interruption and around multiple ringing phones and loud office equipment.

License/Certificate

Possession of a Class C California driver's license by date of appointment.