DEFINITION

Under administrative direction, plans, organizes, and directs the City's accounting, finance, utility, information services, purchasing, human resources, and risk management functions; has administrative responsibility for City Treasurer and City Tax Collector functions; assists City Manager in development of annual budget; acts as financial advisor for City; provides administrative support to the City Manager and the City Council; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

The Director of Administrative Services is expected to know all laws, codes and standards regulating municipal finances and within these guidelines, has discretion to plan, organize and direct the City's financial operations.

SUPERVISION RECEIVED/EXERCISED

Policy direction is provided by the City Council and administrative direction is provided by the City Manager. The Director of Administrative Services provides direct and indirect supervision of staff in assigned areas of responsibility.

ESSENTIAL DUTIES

Has responsibility for the management, supervision, and coordination of the City's financial and business activities

Directs fiscal planning, accounting, internal control, and audit functions

Plans, organizes, and coordinates the development of the annual operating and capital improvement budgets

Updates and advises City Council regarding financial matters including the advisability of increasing fees and taxes

Manages the preparation of annual financial reports, budgets, and budget projections

Assists departments with financial planning and budgeting

Oversees the collection and disbursement of City funds in accordance with legal requirements and regulations

Prepares resolutions and ordinances

Directs the preparation and/or prepares a wide variety of financial statements and reports required by City administration and other governmental agencies

Oversees City Treasurer and Tax Collector functions, insuring their proper legal and efficient functioning

Oversees the maintenance of cash flow and revenue records

Develops, supervises, controls, and administers bond programs & approves fund transfers

Administers and controls Federal Revenue Sharing Grant Programs

Administers and accounts for Transportation Development Act funds

Directs, administers, and controls the City's deferred compensation programs

Accounts for State Gas Tax funds

Directs City utility billing, fee development, and operations

Develops proposals for hiring and evaluating external auditors and consultants

Provides management oversight for City's human resources, purchasing, risk management, and information services activities

Serves as City Safety Manager, developing safety programs and meeting mandated safety requirements

Assists the City Manager/Personnel Officer with employee negotiations and labor relations issues

Attends City Council meetings as required and makes staff reports

Represents the City at assigned functions with citizens, community organizations, and other governmental bodies

May serve as a board member for cooperative insurance programs

May act in the capacity of the City Manager as delegated.

QUALIFICATIONS

Experience/Education

Sufficient experience, education and training to manage the finances of a City; the collection, accounting and reporting of City funds and the work of a City finance department. A typical way to obtain the required qualifications is to have the equivalent of a Bachelor's degree from an accredited college or university with major course work in accounting, business or public administration and five years of increasingly responsible work in governmental accounting, auditing and financial management, including two years in a supervisory capacity. A Master's Degree is highly desirable.

Knowledge/Skill/Ability

Thorough knowledge of Generally Accepted Accounting Principles and Generally Accepted Auditing Standards; principles and practices of governmental accounting and budgeting, investment management, public administration and personnel management; purchasing, information technology, and risk management; good knowledge of fund accounting and reporting; standard office procedures, machines, manual and automated data storage, processing and retrieval systems; thorough knowledge of laws, codes and regulations pertaining to municipal government.

Skill to use spreadsheets and other computer applications related to financial operations; learn and utilize new technology.

Ability to plan, organize, coordinate, and supervise the City's financial, accounting, information services, utilities, purchasing, human resources and risk management functions; manage public money, make financial plans, projections and budgets and apply financial regulations and sound accounting principles to a wide variety of transactions; analyze, interpret and quickly act upon data related to investment decisions and other financial transactions; insure use of sound investment policies and procedures; detect problems and suggest corrective action as well as analyze needs and develop and implement systems or programs to meet them; provide administration direction for utility billing, fee development, and operation functions; make independent decisions and solve practical operational problems; formulate, implement, and evaluate finance, accounting, and auditing systems and procedures; develop and explain the operating and capital improvement budgets; direct the preparation and prepare complex financial statements and reports; train, supervise and evaluate assigned staff; make effective presentations; establish and maintain cooperative working relationships; resolve conflicts, communicate and work effectively with others in City government, boards and commissions, attorneys, underwriters, consultants, contractors and members of the public.

Working Conditions

Position requires prolonged sitting in the performance of daily duties and frequent repetitive keyboarding motion for preparing reports and other documents. The position also requires walking and some standing, stooping, pushing, dragging, and light lifting of journals, printouts or boxes.

License/Certificate

Possession of a Class C California driver's license by date of appointment.

FLSA Status

This is an exempt management position.