DEFINITION

Oversees, supervises and performs accounting and statistical record keeping assignments related to business and animal licenses, accounts payable, cash receipts, the preparation and maintenance of fiscal reports, records, and processing of the City payroll; tracks and provides information related to City investments; performs a variety of accounting activities related to the City's benefit and retirement programs; performs other duties as required.

DISTINGUISHING CHARACTERISTICS

The Accounting Services Supervisor functions as a first level supervisor class in the Finance Department. Incumbents oversee and perform detailed account and statistical record keeping assignments related to the City's payroll and benefit programs, accounts payable, and licensing functions and performs a variety of functions aiding the City Treasurer. It is distinguished from the Finance Services Manager in that the latter has a broader range of responsibilities. An Accounting Services Supervisor is expected to work with a great deal of independence in performing assigned functions.

SUPERVISION RECEIVED/EXERCISED

Direction is provided by the Finance Services Manager while some assignments may come directly from the City Treasurer. Supervision is provided to Accounting Specialists and others performing accounting and statistical record keeping assignments. Functional supervision is provided to others involved with the preparation and maintenance of payroll and benefit data and information.

ESSENTIAL DUTIES

Oversees, supervises and participates in the activities related to payroll and employee benefits, investment tracking, accounts payable, business and animal licensing, cash receipts, and related accounting and statistical record keeping; oversees input, balancing and reconciliation of data in the general ledger.

Plans, schedules and assigns work; participates in the hiring, training, evaluation, discipline and career development of subordinates; reviews the work of subordinates as necessary and serves as a resource to assist in solving problems.

Processes time cards; makes salary, and benefit adjustments; inputs and checks data necessary to produce payroll; checks computer printouts for accuracy of information and distributes payroll to employees.

Computes, adjusts and distributes monthly, semi-monthly, and annual reports necessary to meet payroll reporting requirements, including W-2's; prepares and processes Federal and State withholding payments; disburses payments to benefit providers.

Checks, adjusts, and makes all correcting journal entries for payroll and benefit data, deductions, and insurance funds to the computer printouts; reviews and balances payroll and benefit reports.

Responds to a variety of inquiries regarding employee pay and benefits; interprets, applies, and explains relevant policies, regulations and provisions of Memoranda of Understanding.

Investigates and resolves a variety of sensitive, confidential pay and other accounting issues requiring discussion with employees and managers and research through records, entries and documents.

Identifies specific difficulties or potential problem areas and recommends corrective methods or policies.

Performs a variety of account and statistical record keeping work related to the City's retirement and benefit programs;

Tracks city's investments; enters data into system; researches and recommends investment opportunities; provides information to Accountant Auditor; and completes necessary reports.

Works with information systems to create, analyze and revise relevant data processing applications.

Operates office equipment and computer systems.

Responds to a variety of requests for information from financial institutions and the courts regarding the City's payroll and other accounting functions.

QUALIFICATIONS

Experience/Education

Sufficient experience and education to successfully perform the duties of an Accounting Services Supervisor. A typical way of obtaining the required qualifications is to possess the equivalent of three years of progressively responsible experience in financial and statistical record keeping work involved in the processing of a public agency payroll of a jurisdiction of a comparable size to the City of Rohnert Park. A Bachelor's Degree from an accredited college or university with major coursework in accounting, business, public administration or a closely related field is desirable.

Knowledge/Skill/Ability

Thorough knowledge of methods and practices of public financial and statistical record keeping, including payroll and benefit functions; laws and regulations governing the maintenance of a public agency payroll, benefit, and retirement program records; accounting principles, practices, and procedures; basic techniques of supervision; office methods, procedures, and practices; proper English usage, spelling, grammar, and punctuation.

Ability to prepare and maintain accurate payroll information; understand and assist in the preparation of financial statements and reports; understand financial transactions and relationships among accounting documents; perform difficult and detailed accounting work; prepare, process, and manage multiple payroll activities; make accurate journal entries; apply contract provisions, laws, rules, and regulations pertaining to payroll and special projects; prepare and maintain a variety of payroll related fiscal and accounting records and reports; assign, supervise and evaluate the work of subordinates; analyze situations accurately and adopt an effective course of action; post data and make mathematical calculations with speed and accuracy; operate office machines, including computerized payroll systems, personal computer, typewriters, and calculators; establish and maintain cooperative working relationships.

Working Conditions

Position requires prolonged sitting in the performance of daily duties and frequent repetitive keyboarding motion for inputting data and preparation of checks and records. The position also requires walking, standing, stooping, some pushing, dragging, light and heavy lifting while handling computer reports and checks. The incumbent juggles multiple tasks, works under pressure of deadlines and with frequent interruptions.