Performs a variety of responsible analytical and administrative duties including conducting research, analysis and reviews, preparation of reports, and administering assigned areas, projects and programs; provides information and assistance to the public on certain programs; performs other duties as required.

DISTINGUISHING CHARACTERISTICS

The Administrative Analyst is an entry-level position in the Analyst series.   Incumbents in this class perform more routine administrative analysis and research on new and current program activities while learning City policies and procedures and gaining specialized knowledge related to area of assignment.  As experience is gained, there is greater independence of action within established guidelines. Incumbents may provide supervision to clerical or technical personnel. The Administrative Analyst is distinguished from the Management Analyst in that the latter is the lead professional level within the series, carrying the full responsibility for developing and interpreting citywide policies and procedures.  Where the Administrative Analyst is likely to be assigned to projects within a relatively narrow subject area, the Management Analyst is likely to be assigned projects across a greater breadth of subject material and responsibility.

SUPERVISION RECEIVED/EXERCISED

Direction is routinely provided by the City Manager, a Department Head, or his/her designee.  May provide supervision to assigned staff, interns, or volunteers and assist in the oversight of contractors. 

ESSENTIAL JOB FUNCTIONS

• Conducts research and analysis of operational issues, including data collection, analysis, and review
• Develops and monitors internal control procedures
• Monitors regulatory compliance, as appropriate
• Prepares comprehensive reports and presentation materials for City Council, agency boards, and other public meetings, including recommendations based on analysis of gathered data
• Drafts resolutions, ordinances, contracts, leases, agreements and other related documents for assigned projects and areas of responsibility
• May provide support in the negotiation of contracts
• Designs forms, databases, procedures and tracking systems as necessary, related to assigned projects and programs
• Administers grants and compliance to financial reporting requirements
• May write or assist in grant writing
• May represent the City to the public on matters in assigned subject area(s)
• Designs informational materials and implements public education programs for projects in assigned areas of responsibility
• Coordinates activities with other City departments, outside agencies, and others involved in the process; receives and responds to complaints, questions, and requests for information from the public and others related to assigned programs
• May supervise support staff, interns, and volunteers
• May be assigned as a disaster service worker in the event of a disaster or emergency

QUALIFICATIONS

Experience/Education/Training:

Sufficient experience, education and training in the review of public policy to perform the duties of Administrative Analyst.  A typical way of obtaining the required qualifications is to possess the equivalent of a Bachelor's Degree in Public or Business Administration or a closely related field from an accredited college or university and two years of increasingly responsible municipal experience in administration.

Knowledge of:

• Codes, regulations, ordinances and laws affecting City policies
• Principles, practices and methods of program management, record keeping, data processing standards,  budget preparation and administration
• Legislative process
• Public relations and education techniques and methodology
• Principles and techniques of data collection, statistical analysis, and report preparation

Skill to:

• Type at a minimum rate of 50 net words per minute
• Utilize computer software programs

Ability to:

• Plan, organize and conduct administrative and analytical studies related to various administrative and financial issues, problems, and operations
• Collect, compile and analyze qualitative and quantitative data
• Assist in designing, drafting, implementing and administering policies and programs
• Prepare analyses, projections, and reports
• Use statistical, graphic and database software to analyze problems, identify solutions and prepare recommendations, presentation materials, and reports to City management
• Administer assigned areas of responsibility
• Make effective presentations
• Effectively represent the City with individuals, groups, and governmental agencies
• Learn and utilize new technology
• Establish and maintain cooperative working relationships

License/Certificate:

Possession of a Class C California driver's license by date of appointment

Working Conditions:

Position requires working in a standard office environment and involves sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and squatting in the performance of daily activities.  The position also requires grasping, repetitive hand movement, fine coordination in writing reports and conducting financial and statistical analysis using a computer keyboard.  Additionally, the position requires near vision in reading reports and using a computer; hearing and speaking is required when interacting with the public and others.   The incumbent often juggles multiple projects, works under the pressure of deadlines and works around office noise and interruptions.

FLSA Status:           Exempt

Employee Unit:       Rohnert Park Employees' Association (RPEA)

Approved By:          City Council

Date Approved:      September 23, 2008